Role and Function of the Equipment
Committee
OT & PT Services
Equipment
Committee
- Individuals representing OT and PT will be
appointed by the OT and PT Supervisor.
- The committee will meet at a minimum of
4x/year (Sept., Nov., Feb., and late
April).
- Committee will facilitate the allocation of
inventoried equipment in an equitable manner and
set priorities for ordering new or replacement
items. Recommendations for ordering priorities
will be made in writing detailing purpose of
order and is to be included with purchase order,
that is completely filled out (price, amount,
purpose, address of company, etc.)
- Supervisor will monitor budgeted resources
and expenditures throughout the year. This
information will be shared with equipment
committee at each of our meetings.
- Committee will maintain a list of items
ordered for six week trial use.
- Committee will establish equipment inventory
policies and procedures. Coordination between
agency-wide inventory policies and discipline
inventory needs will occur.
- Secretary will keep copies of all equipment
requests and decisions made, long term patterns
of equipment use and ordering will be kept and
analyzed for future budget building.
- Committee will identify storage concerns and
recommendations.
- Committee will coordinate with Professional
Library staff regarding book and journal needs.
When discipline meetings are at Johnston,
"library time" will be provided.
Inventory
System
- Equipment and books are inventoried to a
general office location. Individual therapists
assigned to those locations are responsible as a
group for the equipment. Books ordered will be
inventoried to OT/PT at specific office vs.
person.
- All equipment must be identified and tracked
by an inventory number (excluding items under
$25, homemade items, small toys, personal
items).
- Each location must use a checkout system for
equipment taken out of the office.
- Complete inventory recheck should be made by
entire assigned office staff each spring.
- Each spring, lost and damaged equipment
should be removed form the inventory. (Proper
paper work must be filled out for any item
removed from inventory and sent to the Johnston
office for auction.) New equipment requests
should be made with the equipment
committee.
- Newly purchased equipment should be added to
inventory upon arrival.
Consumables
- Heartland will purchase and supply for
therapist use (during evaluation and trial use
only) the following consumable supplies: Dycem,
Velcro, webbing, Velfoam, ethafoam, eating
utensils, scooper bowls, cups, raised line
paper.
- All consumables will be purchased through
the Johnston office and stocked there for
distribution to other offices. Individual
requests should be made through the OT and PT
Secretary.
- Consumables that can be purchased locally
should be bought by the family of school (nuks,
toothbrushes, scooper bowls, scooper plates,
trainer cups, pencil grips, Theraband,
theraputty, post-it board, Dycem, raised line
paper).
- School districts will be asked to purchase
any on-going consumable needs for a classroom or
individual student. Therapists will assist the
schools to identify what to order and where to
obtain it.
Splinting
Policies
- Hand splints that are educationally relevant
are made by therapists.
- Neoprene splints are to be purchased by the
family.
Ordering
Schedule
- Bulk ordering will be done twice a year: the
beginning of November and March. Exceptions to
this policy will be made with new
employees.
- Emergency needs may be brought to the
committee for consideration at any time.
- Test protocols are ordered as needed from
the OT & PT secretary. This is each
therapist's responsibility to inform secretary
of your needs.
Recommendations for
Books and Journals
- Professional library should be asked to
order and keep the following journals:
- OT Practice
- Infants and Young Children
- PT-OT in Pediatrics
- Identify location and check out system for
single copy and infrequently used OT and PT
reference books.
- Zone office locations should maintain an
inventory of frequently used reference books. If
you feel this book would be beneficial to other
offices, please inform OT/PT Supervisor.
Developmental Toy
Policy
- Therapists should try to use the toys
already present in preschool handicapped
classrooms and homes.
- Toys used during home intervention visits
should be coordinated with early childhood
teachers.
- Use of community toybraries should be
encouraged.
- Parental purchase of appropriate toys should
be encouraged.
- Therapists may keep a small supply of toys
for providing services to students.
Updated 3-25-00
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