Printing and Copying Services

Heartland AEA provides printing, production and graphic design services for all public and accredited non-public schools in the Heartland area. For additional information or questions about your printing or copying requests contact Rick Bingaman in the Print Center, printcenter@aea11.k12.ia.us, (515) 270-9030, extension 14412.

Our Print Center can print and copy your documents in black and white and full color. We can produce full-color copies from any size up to a 13 x 19 original. We can make copies on a wide assortment of papers and can reduce or enlarge the size of an original. You may download a PDF Guide to Print and Production Services ( 1.8 MB).

Notice: pdf “forms” must be completed using Adobe Reader – do not attempt to fill out the form with Preview or other applications. If Preview or another application opens, close the file and open it with Adobe Reader. Adobe Reader is a free download from ADOBE.

Ordering Instructions

To place an order for printing or copying, e-mail a Printing Request form to printcenter@aea11.k12.ia.us or send a hard copy through the van mail addressed Attention: Heartland AEA Print Center. You may download a PDF of the Print Request Form ( 156 KB). Be sure to fill out all the essential information and write in any special instructions. If your school requires a purchase order to be made before services are purchased, you must write the purchase order number on the order form before your job will begin to be processed. Below is a chart of our basic printing/copying prices. Please note that prices will vary according to your paper selection.

Order Timelines

Please allow a week for jobs to be completed. Keep in mind that orders that need graphic design and finishing work may take longer to complete. Orders will be sent back to the requestor through Heartland's van delivery system unless arrangements are made to have the order picked up at Heartland's Johnston office. When you place your order, keep in mind that the van schedule runs Monday-Thursday and work on your job only begins when the order is received at the Johnston office.

Color or Black & White

Color copying is now more affordable than ever and research has shown that using color on documents can improve your results. Color captures attention, enhances productivity and improves communication. Heartland's color copier is great for newsletters, parent flyers, brochures, calendars, posters, yearbooks, etc.

Basic Printing is provided on a cost of materials basis. Your job is considered basic printing if it is printed with black on 8 1/2 x 11, 8 1/2 x 14, or 11 x 17 inch paper, either one-sided or two-sided. Printing can be on white paper or a selection of colored bond, text, index, or cover weight paper. We add a small labor charge for Advanced Printing Services, which include print requests for carbonless paper, envelopes, color copies or requests that require binding, cutting or collating.

Other Options

• 2 part, 3 part and 4 part carbonless paper

• 3, 4 and 5 Tabs

• Numbering

• Magnets

• Labels

• Window decals

• Iron-on transfer paper

(call for other special stock options)

Tips for Best Results

• If submitting a hard copy to be used as an original, make sure it is clean and of good quality. Avoid using originals that have smudges or messy corrections and try to leave a 1/4 inch margin around your pages.

• When having packets or handouts of materials made, try not to combine more than 4 different colors of paper, including white. We are not able to machine collate and staple your packet if you request more than 4 colors of paper.

• Be mindful of the size of the piece you are having printed or designed.

• Remember that Heartland AEA is unable to do personal printing orders and cannot print any order that contains paid advertising.

• The print staff will make every effort to complete your order by your requested date. Jobs requiring graphic design work, proofs or extensive bindery will require additional time to complete.

• If your material is copyrighted, please send a copy of the permission to reprint with the request.

• Ask for the expertise of our graphic designers whenever possible.

Paper Weights and Colors

A variety of paper weights, colors and sizes are available or we can special order whatever paper is desired. We stock regular 20# bond paper and cover stock in white, pastels and bright colors.

White paper size: 8.5 x1 1, 8.5 x 14, 11 x 17, 12 x 18, 20.5 x 14.33

Pastel paper size: 8.5 x 11, 8.5 x 14, 11 x 17

Bright paper size: 8.5 x 11, 8.5 x 14, 11 x 17

Print orders can be run with 3 colored paper stocks plus white on either of the production printers.

Finishing Options

• Comb Binding: Black spines, spine sizes range from 1/4 inch with a 25-sheet capacity to 2 inch spine with a 425 sheet capacity.

• Stapling: Top left portrait, top left landscape, dual staple portrait or dual staple landscape with a 2 to 70-sheet capacity with regular paper, saddle stitch capacity 25 sheets with regular paper.

• Tape Binding: Thermal black tape bind, 15 to 125 sheets with regular paper.

• Folding: Single half fold, Z fold, letter fold and parallel fold or accordion or fan fold.

• Cutting or Trimming: Our cutting machine can accommodate any trimming options that your project requires.

• Padding: We can pad forms or note pads.

• Drilling: 3-hole drill, 2-hole drill, or perhaps a single hole in the corner of a card.

• Lamination: Orders can be laminated and are charge by the foot. Add covers to your document with our cover paper and have them printed on the front, back or both.

Copyright

Heartland is required by law to follow all copyright restrictions. Copyright laws apply to:

• Printing worksheets

• Copied magazine articles

• Photographs

• Producing or reproducing digital information from the Internet

• Creating or using intellectual property (including online resource use)

The copyright release is usually found within the first two or three pages of a textbook. The release will usually state something like "permission is hereby granted to teachers to reprint or photocopy in classroom quantities the pages or sheets in this work.